Event Catering Terms & Conditions
Included in the menu price:
The menu as agreed between Davies Catering Cornwall and the customer.
Chefs and waitresses to prepare and serve the food on the agreed menu.
The prices of all of our buffet menus include high quality paper serviettes, in the colour of your choice.
For sit down menus, fork buffets, larger buffets, barbecues, canapé receptions, dinner parties or private events & any other larger events please see below.
Not included within the menu price:
The buffet tables, or any chairs or tables (and table linen) for the guests to sit at, flowers or table decorations, as it is assumed that you would set up your guests' tables and chairs where & how you would like them. Please note however, that if required, we can arrange any of the above items for your function, please contact us for further information.
Place setting hire, which includes a wash up service & all items of crockery & cutlery is charged per person for all events. Quotes will be given specifically for your menu requirements for this.
Hire of equipment, whilst we are quite well equipped in the realms of outside catering equipment, there may be some pieces of equipment that need to be hired to cater for the agreed menu, for example, a gas oven.
Coffee/tea cups & saucers, including all necessary coffee/tea pots, sugar bowls, milk jugs etc. are also available to hire
Additional staffing costs for further tasks required other than to serve the food on the agreed menu. (For example, to arrive early to help serve reception drinks or to pour wine at the tables etc).
All estimates are provided free of charge, with the exception of those quotations requiring significant outlay on our part, where a nominal charge may be requested to cover our costs. Estimates can be given in writing by Email or Post. At Davies Catering Cornwall, we use our years of experience to ensure the estimates are as accurate as possible based on the information supplied; however “the Company” reserve the right to correct any mistakes on the estimate or quote in writing as soon as it comes to our attention. An estimate is valid for 1 year from the date of issue. All estimates or quotes are subject to these “terms and conditions” unless otherwise agreed in writing.
The company does offer free tastings at your chosen venue. Tastings will only be conducted for free after the company has received a confirmed booking and the deposit has been paid. Alternatively, a tasting can be arranged for the menu price. The cost of this will then be deducted from your invoice if you decide to go ahead and book our services for your event.
A confirmation deposit of 25% of the total estimated bill is required to hold the date. This deposit is not refundable should the client cancel the function.
An invoice will be issued that will contain an estimate of the event total. Full payment of the deposit must be made 7 days after confirmation of booking.
Full payment of the invoice total must be paid 28 days prior to the event.
Final numbers attending functions, and menu confirmation (including dietary requirements) should be notified to the company at least 14 working days prior to the commencement of the function.
If catering requirements increase, less than 14 working days prior to a function, then every effort will be made to accommodate this, however additional costs may be incurred.
If the number of guests is less than originally booked, we will still charge for the numbers ordered. Upon submitting your booking form and paying your deposit, you agree to the minimum spend as stipulated on your event proposal. Events are booked based on, but not limited to, the acceptance of that minimum spend.
Payment can be made by cash, cheque, payment cards and BACS transfer. (Credit card payments are subject to 2.6% charge)
Cheques are to be made payable to Davies Catering Cornwall at 19 Edgcumbe Gardens, Newquay, Cornwall, TR7 2QD.
Cancellation by You
If you decide to cancel your reservation, you must notify us as soon as possible in writing. Only once written cancellation is received will the cancellation become effective.
If you cancel your reservation the following charges will apply, on top of the loss of the original non-refundable deposit.
Within 6-12 months of your event date - you will be charged 25% of the Anticipated Total Cost.
Within 3-6 months of your event date - you will be charged 50% of the Anticipated Total Cost.
Within 3 months of your event date - you will be charged 100% of the Anticipated Total Cost.
All cancellation charges must be paid within 14 days of the date on the invoice.
Cancellation by us
If we have to cancel your reservation we will notify you in writing, all monies paid will be refunded but will have no further liability to the client.
Our contract with you for the provision of services will be concluded when your non-refundable, non-transferable deposit is cleared funds in our bank account.